Why teams are making the switch to New Expensify

If you’ve been hearing more about New Expensify lately, it’s no coincidence. After years of development and real-world testing, it’s ready to take center stage. And it’s changing the way teams manage expenses, travel, and corporate cards forever.

Try it out now at new.expensify.com or download it from your favorite app store.

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Why we built New Expensify

For nearly two decades, Expensify Classic has powered millions of businesses, handling expenses, reimbursements, corporate cards, travel, and more. It’s helped teams worldwide automate up to 80% of their financial processes. 

But one question always remained: What’s the deal with that last 20%? The work you can’t automate. The work that tends to take up most of your time.

How do we make that part – the messy, human side of financial work – just as easy and efficient as everything else?

That question led to something new. Something built for the way teams actually work today.

Meet New Expensify, the easiest way to do your expenses. It’s got everything you know and love from Expensify Classic, with upgrades and improvements that include:

• More powerful search and filters that let you instantly drill into fields like approval or export date, or expenses missing a receipt, category, or tag.

• A full-featured mobile app with all the functionality of the web/desktop app, so you can manage expenses, assign cards, reconcile statements, approve reports, and more on the go.

• Smarter accounting workflows, including faster credit card statement matching, simpler bank reconciliation, and easier accrual tracking.

• Built-in financial collaboration that lets you chat on expenses to clear up questions immediately with full context.

• AI, with a human touch that automates everything from expense categorization to policy compliance, and knows when to loop in a person for a second look.

But that’s just the start. Let’s take a closer look at more specific benefits below. 

New Expensify updates: Standout features for admins

For admins, New Expensify brings everything together – clearer insights, faster workflows, and a simpler way to stay in control. Here’s what’s new:

• Find answers in seconds: Powerful filters drill down by approval, export, payment date, and more. Plus, save searches for next time.

• Close the books faster:  Redesigned tools for bank withdrawal reconciliation and statement matching make month-end close smoother and more accurate.

• Collaborate with full context: Chat directly on any expense, report, trip, or invoice for realtime resolution.

• Work from anywhere: Do it all on mobile. Assign corporate cards (from 10,000+ banks worldwide), set approvals, connect accounting integrations, and more.

• Track travel in realtime: View employee bookings and itinerary updates as they happen.

• Automate the basics: Concierge AI creates, categorizes, and manages expenses through chat, while also auditing line items for prohibited spend.

• Empower global teams: The app supports 10 languages, so more members can manage expenses in their native tongue.

• Personalize the experience: Toggle between light and dark mode for comfort and clarity.

Built for AI-assisted collaboration, New Expensify turns expense management into a dynamic, contextual conversation instead of an email chain or spreadsheet marathon.

What employees are loving

We’ve designed New Expensify to make life easier for employees – faster, smarter, and a lot more intuitive. Here are a few of the features people love most so far:

• Find what you need faster: Filter and search expenses on mobile with powerful, intuitive tools.

• Let Concierge AI do the heavy lifting: Just chat to create, update, and categorize expenses automatically.

• Track distance on the go: Use start/stop locations on a map to log mileage right from your phone.

• Stay organized effortlessly: View all your submissions and approvals in one to-do list.

• Collaborate in realtime: Chat directly with your approver on any expense to resolve questions instantly.

• Add context easily: Attach images or documents to any expense for clarity and compliance.

• Snap, text, done: Text receipts to 47777 (US numbers only) and we’ll scan them into your account automatically.

• Work your way: Switch between light and dark mode, and manage expenses in 10 languages (including Spanish, French, Mandarin, and Japanese).

Whether you’re on the road, at home, or in the office, New Expensify keeps everything in sync, simple, and conversational.

FAQs about New Expensify

• What’s the difference between Expensify Classic and New Expensify?

  New Expensify builds on everything users loved about Classic (automated expense reporting, reimbursements, and card management) while adding smarter, faster, and more collaborative features. It combines chat, expenses, cards, and travel in one place so teams can manage everything in realtime. Think of it as Classic, reimagined for modern teams.

• Do I need to migrate my account from Classic to New Expensify?

  No migration is required. Your Expensify account already works across both versions. Simply log in at new.expensify.com or download the app to experience the new interface and features. Your data, reports, and settings remain synced across both.

• Can my team switch gradually, or do we need to move everyone at once?

  You can move at your own pace. Many companies start testing New Expensify with a few users or departments before switching company-wide. Because both versions share the same data, you can transition smoothly without disrupting workflows.

• Is New Expensify free to use?

  New Expensify includes a 30-day free trial for new users. After that, a paid subscription starts at $5 a month. Plans are flexible and scale with your business, giving you access to features like advanced admin controls, corporate cards, integrations, and policy management as you grow.

• Can New Expensify integrate with QuickBooks, NetSuite, Xero, Sage Intacct, and other accounting and HR tools?

  Absolutely. New Expensify integrates in realtime with 30+ accounting, ERP, and HR platforms – including QuickBooks, NetSuite, Xero, and Sage Intacct – so expenses and card transactions sync automatically, keeping books accurate and up to date.

• Does New Expensify support corporate cards and reimbursement workflows?

  Yes. You can issue Expensify VisaⓇ Commercial Cards instantly, connect 10,000+ external card programs (BYOC = bring your own card), and automate reimbursements worldwide. Out-of-pocket expenses and card transactions live in the same report, making review and reconciliation seamless.

• Does New Expensify still support AI expense and spend management capabilities?

  Even better than before. Concierge AI now handles expense categorization, receipt matching, policy enforcement, and reminders in realtime, and loops in humans when needed. It’s smarter, faster, and built to scale with your team.

Ready to switch?

You can try all these features right now in New Expensify. It’s fast, intuitive, and built for the future of financial collaboration.

So go ahead, say hello to the new era of Expensify.