Track every mile. Deduct every dollar.

Trucking expenses are broadly categorized as the costs incurred in the normal operation of a commercial truck. These expenses typically include fuel, maintenance and repairs, meals and lodging, trucking taxes, license fees, insurance premiums, and equipment and supplies.

Additionally, travel expenses such as tolls and parking fees, along with communication costs for mobile phones and the internet essential for job coordination, also come under truck driver expenses for taxes.

The standard meal allowance, also known as the "per diem" rate, for truck drivers is set by the IRS to cover daily food and beverage costs while on the road. It simplifies tax preparation by providing a predetermined deduction amount without the need to save every meal receipt. For 2025, truck driver per diem tax deduction is $80 per day for travel within the U.S. and $86 per day for travel outside the U.S

Yes, as a depreciable asset, an 18-wheeler can be written off for tax purposes, which means its cost can be gradually deducted over its useful life as specified by IRS guidelines. The process, called depreciation, allows for the truck’s cost to be spread across several tax years, potentially reducing the taxable income each year.

The Section 179 deduction also enables truckers to deduct a significant portion of the 18-wheeler’s cost in the first year of service, subject to certain limitations and requirements.

Fuel is typically the largest ongoing expense for truckers, often making up over 25%–30% of total operating costs. Other major costs include insurance, maintenance, licensing fees, and vehicle depreciation, all of which are trackable and deductible with Expensify.

Start by logging all business-related spending: fuel, meals, tolls, maintenance, and more. Use Expensify to auto-categorize and match each expense to receipts and transactions. This creates a clear paper trail for reimbursements and tax filing, eliminating manual calculations.

To budget effectively, track every expense in realtime. Use categories to spot where costs are rising (e.g. fuel or repairs), set per diem limits for meals, and log mileage for accurate deductions. Expensify helps you automate this so budgeting becomes a habit, not a hassle.

Expensify is one of the top-rated expense tracking apps for truckers. From SmartScan receipts to GPS-powered mileage tracking, it keeps everything in one place, whether you’re managing per diems, fuel, or meal logs for tax time.