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Technology

Expense management for tech that moves fast

Technology expense management should move as fast as your team. Expensify automates approvals, card reconciliation, and travel expenses so you can focus on shipping code instead of chasing receipts.

Book flights, hotels, cars, rail

Realtime expense sync

Built-in rewards

Instant virtual cards

Integrated chat & support

Auto receipt matching

Auto-updated itineraries

Works with your stack

Trusted by the top technology companies

Built for Tech & SaaS expense management

Automate every expense

Whether you're onboarding new engineers, scaling globally, or dealing with recurring software charges, Expensify automatically captures, categorizes, and exports expenses with zero manual entry.

Scale with your stack

Expensify integrates with your finance and HR systems in realtime, including QuickBooks, NetSuite, Xero, Sage Intacct, Gusto, and more.

Simplify card management

Use the Expensify Visa® Commercial Card or bring your own corporate card. Either way, we auto-match receipts, enforce policies, and export transactions straight to your GL.

Move fast, close faster

Realtime reporting allows your finance team to spot spending patterns early, close the books quicker, and support agile decision-making.

“Expensify has saved me a lot of time chasing employees for missing receipts. By integrating with my accounting system, employees just have to select the right expense category, and it automatically syncs with Xero once it is approved. This has been a game changer for us.”

- Lanna Ho, Accountant at Lightstorm Asia Pte. Ltd.

Read the full case study

FAQs

  • Technology expense management is the process of tracking, analyzing, and controlling business expenses related to software, infrastructure, IT services, and operational costs. Expensify simplifies this by automating approvals, syncing expenses to your accounting tools, and giving teams full visibility in realtime.

  • Technology expenses include software subscriptions, cloud infrastructure, vendor payments, IT equipment, and travel related to technical teams. When you use Expensify as your technology expense management software, these expenses are easy to track, categorize, and report on.

  • The best expense management software depends on your business needs. Expensify stands out for tech teams thanks to its powerful automation, realtime integrations, and scalable controls that grow with your company.

  • Examples of IT expenses include:

    • SaaS subscriptions (e.g., AWS, GitHub, Figma)

    • Hardware and laptops

    • Security software

    • Cloud hosting services

    • Internet and telecom costs

  • Yes. Expensify supports multiple workspaces, policies, corporate cards (bring your own!) and accounting connections, making it easy for tech orgs with subsidiaries or remote teams to manage expenses globally. We support international card programs too, making it simpler than ever to keep track of your expenses, no matter where they happen.

  • While Expensify isn't a dev tool itself, it integrates with tools like NetSuite and HR platforms to fit seamlessly into your tech stack, making adoption simple for both engineers and finance. This is something important to consider when choosing a technology expense management provider.

  • Yes. Expensify is built with enterprise-grade security and data protection in mind, including:

    • SOC 2 Type II and PCI compliance

    • GDPR readiness to meet EU data privacy standards

    • Role-based access controls and audit trails

    • Bank-level encryption and secure cloud infrastructure

    This makes Expensify a trusted choice for tech companies of all sizes, from startups to global enterprises.

  • SaaS expense management (or spend management) refers to tracking, controlling, and optimizing software-related expenses from subscriptions and vendor payments to employee reimbursements. Tools like Expensify help SaaS companies manage this spend in realtime, with automation built for fast-moving teams.

  • Yes, Expensify is a SaaS platform that helps businesses automate expense reporting, approvals, reimbursements, and spend management. It integrates with leading accounting tools and works across industries, including SaaS.

  • SaaS spend management software helps businesses track the software they use, including subscriptions, user access, and license renewals. While Expensify isn’t SaaS financial management software in a strict sense, it complements other financial tools by managing and reconciling software spend at the transaction level.

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The Expensify Visa® Commercial Card is issued by The Bancorp Bank, N.A. pursuant to a license from Visa U.S.A. Inc. and may not be used at all merchants that accept Visa cards. Apple® and the Apple logo® are trademarks of Apple Inc., registered in the U.S. and other countries. App Store is a service mark of Apple Inc. Google Play and the Google Play logo are trademarks of Google LLC.

Cards provided to EEA residents are issued by Transact Payments Malta Limited and cards provided to UK residents are issued by Transact Payments Limited pursuant to license by Visa Europe Limited. Transact Payments Malta Limited is duly authorized and regulated by the Malta Financial Services Authority as a Financial Institution under the Financial Institution Act 1994. Registration number C 91879. Transact Payments Limited is authorized and regulated by the Gibraltar Financial Service Commission.

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