Nonprofits
Nonprofits
Expense management for nonprofits
Seamlessly track receipts and business expenses for nonprofits
Centralize cost tracking and expense management for your nonprofit organization to gain greater visibility into your expenses. With Expensify, you can achieve more transparency and control over project expenses, boosting orderliness and efficiency in your nonprofit operations.
Nonprofit expense management with Expensify
More than just an expense tracker, Expensify is a dedicated partner for nonprofits navigating complex financial landscapes. By automating the often overwhelming process of capturing, reporting, approving, and reimbursing expenses, this nonprofit expense management software frees up valuable time and resources. This allows your organization to focus on its core mission while ensuring financial accountability.
Here are some of the Expensify features we know you’ll love.
Control spending with realtime visibility
Automate the entire expense tracking process to efficiently manage spend on projects. Reduce errors and ease the burden on your employees and volunteers with custom approval workflows that maintain control over expenses, particularly for nonprofit organizations with complex approval chains.
Receipt hunting days are over
With the Expensify receipt scanning app, say goodbye to the days of hunting for receipts from team members. Simply snap a picture of a receipt with the mobile app and it’s instantly uploaded and categorized for you. Or, swipe your Expensify Card and Expensify will create an IRS-compliant electronic receipt for you.
Project-based expense assignments
Customize expense categories based on projects, teams, or departments. This feature facilitates budget tracking and control, a critical aspect for nonprofits simultaneously managing multiple projects.
Save time in your accounting process
Automatically sync Expensify with your general ledger using our accounting integrations. Now, nonprofit tracking and expense management is easier than ever!
Get the corporate card that works for you
Issue the Expensify Card in a matter of minutes, and start earning cash back on every swipe. Expensify lets you set up physical and virtual corporate cards for as many employees as you need.
Connect your existing corporate or credit card
Already have a corporate card or credit card system that works for your nonprofit? Simply connect your current cards directly to Expensify for seamless transaction import and credit card reconciliation.
Easy-to-use mobile app
Expensify’s mobile app (and web app) is built for all types of employees and contractors. Give your staff more of their time back every month when they use Expensify to track expenses, upload receipts, and submit reimbursement requests.
Rapid reimbursement
Expedite the reimbursement process for your volunteers, employees, and contractors with payback as soon as the next business day. And don’t forget about our global reimbursement functionality if you’ve got bases in different places!
“Expensify took our chaotic mess of a process and replaced it with a simple, easy to use, all-in-one solution – a solution we badly needed. Expensify revolutionized our receipt and expense management process, and IDEO.org is a more efficient, better company for it.”
Learn how IDEO.org use Expensify's QuickBooks integration to make their expense reporting process easier than ever.
FAQs about expense management for nonprofits
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A 501(c)(3) nonprofit's operating costs cover the expenses needed to run the organization and achieve its mission. These include program costs (direct services), fundraising expenses (getting donations), and administrative costs (keeping the organization running smoothly). Common examples are salaries, rent, utilities, technology, insurance, and professional fees.
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When it comes to categorizing expenses for nonprofit organizations, program services, fundraising, and general operations are the three main categories. These are also related to operating costs, as previously mentioned. Within those categories, expenses can be classified in more detail as fixed or variable costs, as well as direct or indirect spend. For program services, an expense category might be something like salaries of program staff. For fundraising, an expense category could be event costs, if there’s an event hosted in order to raise funds. Finally, an expense category for general operations includes overhead – expenses like rent, accounting, or even legal fees.
Manage your nonprofit expenses with Expensify
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