Invoicing software allows you to automatically create and process invoices, collect payments, and much more — all online!

By using the software’s invoice templates, you can input the minimum necessary info and send it for payment in a snap (saving you valuable time in the process). Ideally, the invoice platform will auto-import most of the required data ahead of time based on the information it has already collected on your services and pricing.

And if you hate having to whip out your calculator to figure out taxes manually, you’re in luck. Invoice software will also calculate any taxes, discounts, and other fees for you!

An invoice management system is essential for your business because it will boost your team’s productivity, as well as provide unique insight into your company’s cash flow.

Think of it as your robot accountant, automating manual tasks and offering an inside look into how you manage your spending. That way, you can use the data it provides to make smarter decisions for your business's bottom line.

Small businesses can invoice clients in just a few steps:

1. Create an invoice document through a professional template (like Expensify) or on your own.

2. Label the document clearly and provide basic information such as your and your client's contact information, the billing address, and the due date.

3. Add in the service information, including an invoice number, a description of the services provided, an itemized list of fees, subtotal, additional fees, and the grand total.

4. State your payment terms, such as the type of payments you accept and your late fees.

5. Send the invoice to your client via email or traditional mail (we do this for you automatically). Make sure to include a request to confirm receipt of the invoice in your message, and check in with your client often for payment.

However, it’s important to note that every invoice is different. Depending on the invoice type and your industry, what you must include can vary widely. That’s why it’s smart to work with a company that knows what they're doing (like Expensify).

It is legal to create your own invoice as long as you are a properly registered business entity. While invoices themselves are not legally-binding documents, they serve as supplementary documents to an official contract of services.

So once the dotted line is signed on the initial contract and the services are completed, you can send and receive invoices for the agreed-upon work without worrying about legal repercussions.

The average cost of manual invoicing can range from $10 to $30. This pricing depends on several factors, such as the number of invoices required, the type of invoice, the timeline, and the complexity of the invoicing process.

If you want to reduce that cost, consider working with Expensify to automate the process. Automated, online invoicing can be totally free with the right partner.

Clients can pay your invoices directly via credit card or ACH (bank transfer), even if they don’t use Expensify. No account setup required — just a secure, convenient payment link that makes it easy to get paid fast.

Expensify automatically tracks partial payments and updates your invoice balance in realtime. For refunds, simply initiate the process through your Expensify account — the system keeps everything transparent and ensures records stay accurate.

Yes! Expensify supports invoicing in multiple currencies, making it easy to do business globally. Your clients will see the invoice in the correct currency, and you’ll maintain full visibility into payments and conversions.

Extremely secure. Expensify uses bank-level encryption and PCI-compliant technology to protect payment information. Every transaction is monitored and secured to ensure your clients’ data stays safe.

Absolutely. Whether you’re on iOS or Android, you can create, send, and track invoices straight from the Expensify app. It’s perfect for business on the go.

Yes — Expensify invoicing works seamlessly across desktop, tablet, and mobile devices. No matter where or how you work, you’ve got full access to everything you need.