What is invoicing software?

Invoicing software allows you to automatically create and process invoices, collect payments, and much more — all online!

By using the software’s invoice templates, you can input the minimum necessary info and send it for payment in a snap (saving you valuable time in the process). Ideally, the invoice platform will auto-import most of the required data ahead of time based on the information it has already collected on your services and pricing.

And if you hate having to whip out your calculator to figure out taxes manually, you’re in luck. Invoice software will also calculate any taxes, discounts, and other fees for you!

Why is invoicing software important for my business?

An invoice management system is essential for your business because it will boost your team’s productivity, as well as provide unique insight into your company’s cash flow.

Think of it as your robot accountant, automating manual tasks and offering an inside look into how you manage your spending. That way, you can use the data it provides to make smarter decisions for your business's bottom line.

Features of New Expensify’s invoicing solution

Introducing the early release of invoicing in New Expensify. Give it a try today, and let us know what you think so we can make our invoicing feature even better!

Ratings and reviews

Letting Expensify handle your invoicing and back-end accounting needs is a no-brainer. See what our customers say about how our service has simplified their workday.

Common questions about invoicing

Let’s face it: Accounting is complicated. Whether it's questions about payroll or invoicing, we’ve got the answers you need.

How do small businesses invoice clients?

Small businesses can invoice clients in just a few steps:

1. Create an invoice document through a professional template (like Expensify) or on your own.

2. Label the document clearly and provide basic information such as your and your client's contact information, the billing address, and the due date.

3. Add in the service information, including an invoice number, a description of the services provided, an itemized list of fees, subtotal, additional fees, and the grand total.

4. State your payment terms, such as the type of payments you accept and your late fees.

5. Send the invoice to your client via email or traditional mail (we do this for you automatically). Make sure to include a request to confirm receipt of the invoice in your message, and check in with your client often for payment.

However, it’s important to note that every invoice is different. Depending on the invoice type and your industry, what you must include can vary widely. That’s why it’s smart to work with a company that knows what they're doing (like Expensify).

Is it legal to create your own invoice?

It is legal to create your own invoice as long as you are a properly registered business entity. While invoices themselves are not legally-binding documents, they serve as supplementary documents to an official contract of services.

So once the dotted line is signed on the initial contract and the services are completed, you can send and receive invoices for the agreed-upon work without worrying about legal repercussions.

What is the average cost of invoicing?

The average cost of manual invoicing can range from $10 to $30. This pricing depends on several factors, such as the number of invoices required, the type of invoice, the timeline, and the complexity of the invoicing process.

If you want to reduce that cost, consider working with Expensify to automate the process. Automated, online invoicing can be totally free with the right partner.

Simplify your back office

Centralize your invoices and expenses today.