The best corporate travel management software for 2025
Can you relate to this? Your sales team heads to Chicago, your marketing director flies to London, and developers travel to Austin – all while you're drowning in booking requests, travel policies, and budget concerns.
And those Monday mornings spent wrestling with crumpled receipts and expense spreadsheets? They're officially becoming a thing of the past. Modern B2B travel booking platforms now offer all-in-one solutions that transform administrative headaches into streamlined processes – while saving thousands.
Let's explore the game-changing travel and expense management solutions revolutionizing how businesses handle travel in 2025.
The top corporate travel management software options in 2025
Proper business travel management requires solutions that balance user-friendliness with powerful features, and each of these options offers unique strengths.
Before diving into our top picks, let's address a common question: What is corporate travel management software? Simply put, it's a specialized platform that helps businesses plan, book, manage, and track all aspects of employee travel.
These corporate travel tools centralize travel arrangements, automate expense reporting, enforce company travel policies, and provide analytics on travel spending.
#1 Expensify Travel
Overview
We know we’re #humblebragging by putting ourselves first here, but we’re so excited about and confident in our latest travel product release, that we want to shout it from the rooftops! With the instant, chat-first design of New Expensify, this just may be the travel + expense marriage you’ve been waiting for. It’s what we call:
Travel and expense at the speed of chat.
We’ve evolved Expensify from just an expense and spend management solution into a comprehensive business travel platform that streamlines the entire travel process from booking to reimbursement. The intuitive interface and powerful automation make it particularly appealing to businesses of all sizes looking to simplify their travel operations.
Key features
Realtime expense management with SmartScan technology that automatically captures and categorizes receipts
Realtime duty of care with live travel alerts
Realtime collaboration, with shared trip chat rooms so everyone’s on the same page for every booking
Predictive price optimization engine for cost savings
Automated policy enforcement with flexible controls
Carbon footprint tracking and sustainable travel options
Mobile-first experience with offline capabilities
Expensify offers tiered pricing starting from $5 per active member per month for the Collect plan, while the higher-tier Control plan offers more comprehensive features for as low as $9 per active member per month, respectively. Custom enterprise pricing is available for larger organizations.
Pros:
Exceptional mobile experience with offline functionality
Seamless integration between travel booking and expense management
Automated receipt scanning and matching save considerable time
Flexible policy controls adapt to different employee levels
Cons:
Some advanced features are only available in higher-tier plans
Learning curve for first-time users adjusting to the automation-first approach
Who it's for
Expensify is ideal for small- to medium-sized businesses seeking an all-in-one solution for travel and expense management. It's particularly well-suited for companies with frequent travelers who need a mobile-friendly platform that works reliably on the go.
#2 SAP Concur
Overview
SAP Concur is a veteran in the corporate travel management space and offers enterprise-grade travel and expense management software. Its comprehensive suite of tools covers every aspect of travel management with deep integration capabilities.
Key features
End-to-end travel booking and expense management
Extensive supplier network
Advanced approval workflows
Detailed compliance tools
Comprehensive reporting and analytics
Global support and service
Pricing
SAP Concur's pricing is customized based on organization size and needs, typically starting from $8 per user per month for basic functionality and increasing for premium features.
Pros:
Comprehensive enterprise-level solution
Robust reporting capabilities
Extensive integration options
Strong global support
Cons:
Can be complex and costly to implement and use
Higher price point than most competitors
More comprehensive offerings than small businesses require
Who it's for
SAP Concur is best suited for large enterprises with complex travel management needs and global operations. Companies with substantial travel budgets will benefit most from its comprehensive control and reporting features.
Read more: Expensify vs. Concur: Which is a better fit?
#3 Emburse Travel
Overview
Emburse Travel offers comprehensive travel and expense management solutions as part of the broader Emburse platform. The solution focuses on delivering a consumer-grade experience to business travelers while providing powerful controls to travel managers.
Key features
End-to-end travel and expense management
Advanced approval workflows
Optical character recognition for receipt capture
Automated expense report creation
Detailed analytics dashboard
Policy compliance automation
Pricing
Emburse offers customized pricing based on organization size and specific needs, with solutions tailored for businesses of various sizes from SMBs to large enterprises.
Pros:
Strong expense management capabilities
Multiple deployment options
Extensive integration ecosystem
Solid mobile experience
Cons:
Interface can vary across different product offerings
Implementation may require more time for larger organizations
Some advanced features only available in premium tiers
Who it's for
Emburse Travel is well-suited for organizations of all sizes looking for comprehensive expense management with strong travel integration. Their solution adapts to businesses at various growth stages, from SMBs to enterprise organizations.
#4 TravelPerk
Overview
TravelPerk focuses on delivering a seamless booking experience while offering flexible options for changing travel plans. Its transparent pricing model and user-friendly interface make it popular with European businesses.
Key features
Largest travel inventory in a single platform
FlexiPerk for refundable bookings
GreenPerk for carbon offsetting
VAT recovery tools
Approval workflows
Integration with expense tools
Pricing
TravelPerk offers a freemium model, with a free basic version and premium features available starting from €10 per trip.
Pros:
Transparent pricing with no subscription fees
Excellent inventory of travel options
Flexible cancellation options
Strong focus on sustainability
Cons:
More European-focused, though expanding globally
Some advanced features require premium tiers
Limited native expense management
Who it's for
TravelPerk works best for small to medium-sized businesses, particularly those with European travel needs or those seeking flexible booking options and transparent pricing.
#5 Egencia
Overview
Now part of American Express Global Business Travel, Egencia provides a comprehensive corporate travel system with negotiated rates and strong duty-of-care features.
Key features
Access to negotiated corporate rates
Advanced traveler tracking and alerts
Extensive reporting capabilities
Global customer support
Strong policy enforcement
Integrated expense management options
Pricing
Egencia uses a customized pricing model based on travel volume and service needs.
Pros:
Strong duty-of-care features
Access to Amex GBT's supplier network
Consistent global service
Robust traveler safety features
Cons:
Less agile than newer platforms
User interface not as modern as some competitors
Implementation can be more time-consuming
Who it's for
Egencia is well-suited for established mid-sized and large companies with significant travel volumes and a strong focus on traveler safety and duty of care.
The benefits of using corporate travel management software
Remember the days of travel managers armed with nothing but spreadsheets and a phone glued to their ear? Those manual processes aren't just frustrating – they're costing your business real money and opportunities.
Modern travel management software delivers tangible, measurable advantages that directly impact your bottom line while creating happier travelers and smoother operations. Let's break down the game-changing benefits that make this technology worth the investment.
Cost efficiency
Implementing the right business travel booking software typically delivers 61% better visibility over travel spend, an increased ability to enforce travel policies by 48%, and improved employee satisfaction by 34%. The advanced price prediction features in platforms like Expensify can identify optimal booking times, potentially saving thousands on frequently traveled routes.
Improved compliance and policy adherence
Modern travel and expense management software automatically enforces travel policies at the point of booking, ensuring compliance without frustrating travelers. This eliminates the awkward conversations about out-of-policy bookings and reduces the administrative burden of checking every itinerary manually.
Enhanced traveler experience
Today's business travelers expect consumer-grade experiences. Top corporate travel tools provide intuitive mobile interfaces, 24/7 support, and seamless booking experiences that reduce the friction associated with business travel, ultimately improving employee satisfaction and productivity.
Streamlined approval processes
Automated workflows eliminate bottlenecks in the travel approval process. What once might have taken days—with emails bouncing between travelers, managers, and finance teams – can now happen in minutes through automated, rule-based approvals.
Key features of corporate travel management software (What to look for)
Shopping for travel software without knowing what features matter is like browsing smartphones based solely on color: you might end up with something that looks cool but can't handle your actual needs. The right features transform an expensive digital tool into a genuine productivity engine.
Here are the capabilities that separate game-changing platforms from fancy but frustrating alternatives:
Booking and reservations
Look for platforms that provide comprehensive inventory access, competitive rates, and a streamlined booking experience. The best systems allow booking across multiple channels (air, hotel, car, rail) in a single interface.
Expense tracking
Seamless integration between travel booking and expense reporting eliminates duplicate data entry and reduces errors. Features like automated receipt capture and categorization can save hours of administrative work per traveler each month.
Reporting and analytics
Robust analytics help identify savings opportunities, monitor policy compliance, and track travel program performance. Look for customizable dashboards that provide both high-level insights and the ability to drill down into specific details.
Integration with other tools
Your travel management system should integrate with existing business tools, including popular accounting software, HR systems, and communication platforms. This connectivity ensures data flows smoothly between systems and eliminates information silos.
Mobile accessibility
With business travelers constantly on the move, comprehensive mobile capabilities are essential. Look for features like offline access, realtime alerts, and the ability to make changes on-the-go.
How to choose the best corporate travel management software
With so many shiny tools competing for your attention (and budget), finding the perfect travel management platform can feel overwhelming. Think of this as your practical roadmap to making a smart choice that actually fits your business needs – not just the option with the flashiest demo or the most aggressive sales team.
Here's your step-by-step approach to selecting software you'll still be happy with six months from now… and beyond:
Assess your business needs first — Before demo-diving, take inventory of your travel patterns. How many people travel? How often? Which destinations? Map your current pain points (Receipt chaos? Policy violations? Booking inefficiency?) to identify must-have features versus nice-to-haves.
Evaluate software features against your requirements — Create a simple scorecard comparing key features across potential solutions. Give higher weight to capabilities that directly address your biggest challenges. Don't get distracted by impressive features you'll rarely use.
Prioritize user experience above all — The most feature-rich platform will collect digital dust if your team hates using it. Involve potential users in demos and prioritize intuitive interfaces that require minimal training. Ask vendors about their mobile experience—most business travel happens on phones, not desktops.
Calculate the complete ROI picture — Look beyond subscription fees to consider implementation costs, potential time savings, and productivity improvements. The right solution should demonstrate clear returns through both direct savings (lower travel costs) and indirect benefits (time saved, better visibility).
Challenges in implementing corporate travel management software
Even the most powerful travel management platform won't deliver magic results overnight. Like any significant tech upgrade, you'll face some bumps along the implementation highway. Understanding these potential roadblocks before you start can help you navigate around them rather than crashing into unexpected obstacles.
Here are the common challenges you should prepare for, and how successful companies overcome them:
Data security concerns
With corporate travel involving sensitive employee and financial data, security is paramount. Ensure any solution you consider meets industry security standards and complies with relevant data protection regulations.
Integration with existing systems
Implementing new travel software often requires integration with accounting, HR, and other business systems. Evaluate the compatibility of potential solutions with your existing tech stack and the level of effort required for integration.
Adoption and training
Employee resistance can derail even the best implementation. Develop a comprehensive change management plan that includes targeted training, clear communication about benefits, and ongoing support.
Future trends in corporate travel management software
Want to stay ahead of the curve? The travel tech landscape is evolving rapidly, with innovations that will transform how businesses manage travel. Here's what's reshaping the industry:
AI and machine learning
Imagine systems that forecast flight delays before they happen, automatically rebook disrupted trips based on traveler preferences, and negotiate better rates through pattern analysis. AI assistants are already replacing complex interfaces with natural language interactions, making travel management more intuitive and proactive.
Personalized travel solutions
Smart platforms now learn individual preferences while balancing company policies – recognizing which travelers value premium seats versus those who prefer specific flight times. These systems adapt to personal traveling styles while keeping spend optimized, creating happier travelers and better compliance.
Sustainability integration
Environmental impact is becoming a core decision factor in travel management. Modern platforms quantify emissions between options, highlight lower-carbon alternatives, and integrate with corporate sustainability goals. In 2025, expect seamless balancing of cost, convenience, and carbon footprint in all travel decisions.
Read more: 40+ business travel statistics
Why Expensify stands out as the best corporate travel management software for 2025
When you strip away the marketing hype and flashy demos, most travel platforms leave small business owners with more headaches than solutions. Expensify breaks this frustrating pattern. Think of it as the Swiss Army knife of travel management – handling everything from booking to reimbursement with surprising elegance.
While other platforms excel in specific areas, Expensify delivers a truly comprehensive experience that transforms how small businesses approach travel. Here's why:
Realtime travel booking with SmartScan intelligence — Expensify revolutionizes the booking experience by integrating SmartScan technology into the travel platform. Business travelers can instantly book flights, hotels, and ground transportation while the system automatically categorizes and matches receipts to bookings, eliminating the traditional post-trip expense headache.
Predictive price optimization engine — Unlike traditional travel management platforms, Expensify's AI-powered system analyzes historical booking data and market trends to recommend the optimal booking times for each route. Companies using this feature report increased savings on their annual travel spend, making it a game-changer for budget-conscious organizations.
Seamless team travel coordination — A collaborative booking interface allows travel managers to coordinate multi-person trips with unprecedented ease. When booking team travel, Expensify automatically suggests nearby hotels and synchronized flight times, ensuring teams stay coordinated while maintaining individual travel preferences.
Built-in Duty of Care with live travel alerts — Expensify’s comprehensive duty of care system monitors global travel conditions in realtime. Travel managers receive instant alerts about potential disruptions, from weather events to transportation strikes, allowing them to proactively support their travelers and make necessary adjustments.
Automated policy enforcement with flexible controls — Intelligent policy enforcement adapts to different employee levels and departments. Instead of rigid rules, travel managers can set dynamic policies that automatically adjust based on factors like booking lead time, season, and destination.
Mobile-first experience with offline capabilities — While other platforms struggle with mobile functionality, Expensify's travel management interface is built for on-the-go use. Travelers can make bookings, submit expenses, and access travel documents even without internet connectivity, with everything syncing automatically once back online.
FAQs about the best corporate travel management software
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The four C's of corporate travel management are Cost, Compliance, Convenience, and Care. Cost focuses on optimizing travel spending through negotiated rates and policy enforcement. Compliance ensures adherence to both company policies and regulatory requirements. Convenience aims to create a seamless booking and travel experience. Care encompasses duty-of-care responsibilities, ensuring traveler safety and wellbeing throughout their journey.
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The largest Travel Management Companies (TMCs) include American Express Global Business Travel (which now includes Egencia), BCD Travel, CWT (formerly Carlson Wagonlit Travel), and FCM Travel Solutions. These global players manage billions in travel spend annually and serve multinational corporations. However, the landscape is changing with technology-first providers like Expensify, Emburse Travel, and TravelPerk, which are disrupting the traditional TMC model.
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Travel management software reduces expenses through multiple mechanisms: enforcing policy compliance at the point of booking, providing visibility into spending patterns, leveraging negotiated rates, reducing out-of-policy bookings, automating expense reporting (saving administrative time), and offering analytics that identify savings opportunities. Advanced systems also provide price prediction tools and incentivize cost-saving behaviors through gamification and rewards.
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Leading travel management platforms employ robust security measures including encryption of sensitive data, multi-factor authentication, regular security audits, and compliance with regulations like GDPR and CCPA. They maintain secure data centers with redundancy measures and implement strict access controls. Many also provide anonymized reporting options to protect individual traveler privacy while still delivering necessary business insights.
