Guides 9 minute read

What are virtual credit cards? Does your business need one?

Today’s marketplace is increasingly digital, rapidly changing the way we handle transactions, with some completely adopting “pay by QR code.” Though that’s still not the norm for the majority of us, we’re abandoning cash more and more in favor of plastic. Tools like virtual credit cards are becoming crucial for businesses and consumers alike to securely manage their finances. Let’s dive into what virtual credit cards are, what their benefits are, and what they’re typically used for. Plus, we’ll discuss whether your small business should consider adopting them.

Guides 11 minute read

Business expenses FAQ: Expense categories and approvals

Are your business expenses working for you or against you? Many small business owners wrestle with various expense types, each carrying unique implications for their financial statements and tax returns. Poorly managed business expenses could mean audits, huge tax penalties, and a nightmare for whoever’s handling the finances. But done the right way, with meticulous categorization, companies can better manage their budgets, anticipate tax liabilities, and enhance transparency. In this article, we’ll address how to categorize business expenses, provide practical steps for categorization, highlight potential challenges, address expense approvals, and explore why effective categorization is vital for any business looking to thrive.

Guides 9 minute read

Evaluating corporate card programs

Corporate card programs offer a solution to streamline spending, improving financial oversight while empowering employees with purchasing capabilities. But such programs can also be complex, with various options and features that cater to different business needs. So, how can you choose the right company card? In this guide, we’ll walk you through the evaluation process of corporate card programs, outlining essential features and potential pitfalls while emphasizing best practices for maximizing benefits and smoother financial management.

Guides 8 minute read

Track expenses in simple steps using Excel

Efficient financial management is crucial for personal and business success. While countless tools are available on the market, an Excel expense tracker is a versatile option that allows users to streamline expense management in a customizable format. In this article, we’ll guide you through some simple steps on how to create an expense tracker in Excel. Then, we’ll explore other options that may be a better fit if you want to streamline and automate your expense tracking processes.

Guides 8 minute read

How to fill out a receipt book in 6 steps

Whether you’re a small business owner or a freelancer, keeping track of the products and services you sell is essential. Enter the receipt book. While many are shifting to digital receipts, understanding how to use a receipt book is still valuable because not everyone’s ready to go digital. In this article, we’ll outline how to fill out a receipt book in six steps so you’re prepped and ready to track every sale — even if the power goes out.

Guides 8 minute read

What to know about mileage reimbursement in California

Whether you’re an employee or an employer, understanding the rules of mileage reimbursement in the U.S. is essential for ensuring accuracy and staying compliant. And in states like California, specific regulations govern reimbursement practices, making this part of expense management even more complex. In this guide, we'll provide you with clear and actionable points to help you navigate the California gas mileage reimbursement rate in 2024 with ease.