The Submit plan is Expensify's free plan built specifically for employees. It gives you everything you need to track expenses, build reports, submit them to your manager, and get paid back — without needing your company to be an Expensify customer. You get SmartScan, mileage tracking, AI-powered expense coding, and the ability to collaborate with teammates on the same domain, all at no cost.

Yes, genuinely free. The Submit plan costs nothing for employees. You can scan receipts, build reports, and submit expenses to your manager without ever entering a credit card. If your manager decides to upgrade the workspace to approve and reimburse you directly, they'll take on the billing, but that's entirely their call.

Nope. The Submit plan is designed for exactly this situation. You can sign up, create a workspace, and start submitting expenses to any manager at any company, even if they've never heard of Expensify. Your manager will receive a PDF of your report with an Approve button right in the email. No account required on their end to review it.

When your manager clicks Approve, they'll be prompted to upgrade the workspace to Expensify's Collect plan, which unlocks direct reimbursement, approvals, accounting sync, and more. They get a free 30-day trial, so there's no commitment upfront. If they're not ready to upgrade, you can still mark a report as paid yourself to keep your records tidy.

Yes. Anyone with the same email domain can find and join your Submit workspace when they sign up for Expensify. Once they're in, you can all collaborate on workspace setup, adding categories, tags, and expense codes, without anyone seeing each other's reports or expenses. It's shared infrastructure, private data.

No. Your manager only receives a notification when you explicitly hit Submit and enter their email. Until then, your report is completely private. You're in control of when and to whom your expenses are sent.