Business expense calculator
Ever wondered how much manual expense management truly costs you? Spoiler: it’s more than you think. Tallying receipts, entering data, and chasing down lost invoices lead to increased staffing costs — and eat up valuable hours that could be spent growing your business.
Our simple business expense calculator shows you just how much your “free” but manual processes are costing you and how much you could save by automating your expense management process. Try it out and see the savings for yourself!
Your Current Process
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Total monthly cost of current process
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Total monthly cost of Expensify software
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Annual savings by switching to Expensify
Your Current Process
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Total monthly cost of current process
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Total monthly cost of Expensify software
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Annual savings by switching to Expensify
Your Current Process
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Total monthly cost of current process
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Total monthly cost of Expensify software
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Annual savings by switching to Expensify
Your Current Process
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Total monthly cost of current process
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Total monthly cost of Expensify software
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Annual savings by switching to Expensify
Stop salary drain with efficient automation
Tapping into automation with Expensify isn't just a timesaver; it's a strategic financial move that reallocates your team's efforts toward activities that directly impact your bottom line.
Let’s unpack the hidden costs of “free” manual expense management tools and processes. Consider:
The number of employees and admins
Employee and admin salaries
The time it takes to submit and process expense reports
The inherent costs tied to generating reports
When you break it down, an hour or two a month spent by your team members on manual expense management equates to a larger financial drain than investing in an automated solution like Expensify.
Those seemingly brief moments dedicated to expense tracking accumulate into hours of paid work time that could instead be focused on driving revenue. In Forrester’s Total Economic Impact Report, studies show that a 20-person small business saved $37,859 over three years when they switched from manual processes to Expensify.
With Expensify, these time-consuming tasks are efficiently consolidated and automated — ensuring every dollar spent goes towards actual growth rather than being sunk into the hidden costs of manual management.
Want to explore how Expensify can help you stretch your dollars further? Check out our price savings calculator to see how much you could earn in cash back with the Expensify Visa® Commercial Card.
Businesses that adopt Expensify see a 598% return on their investment.
Find Out HowGain insight into the cost savings of doing business with Expensify
Say goodbye to hidden costs and “free” manual solutions. At Expensify, we transform your expense management process by turning a manual, time-consuming task into an automated process that saves you time and money.
Ready to get started? Enter your information below, and we’ll take it from there.
FAQs about calculating business expenses
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Business expenses are calculated by tracking all ordinary and necessary costs to run your business, including employee salaries, time spent on administrative tasks, software subscriptions, and operational overhead. Expensify's business expense calculator factors in employee count, salaries, and time spent on manual expense management to show your true monthly costs.
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An LLC can write off all ordinary and necessary business expenses with no specific dollar limit set by the IRS. Certain categories like vehicle and meal expenses have specific percentage limitations, but most business costs are fully deductible when properly documented.
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Most ordinary business expenses are fully deductible in the tax year you incur them.
Assets used beyond the current tax year typically require spreading the deduction over the asset's expected life, while immediate expenses like software subscriptions and employee time are deductible in full.
