Case Study

T-Edward

T-Edward, ExpensifyApproved! Partner since June 2014.

At a Glance

ExpensifyApproved! Silver Partner
Accounting Package
Netsuite
Challenges
  • Accountants manually sorting through hundreds of line items was highly inefficient
  • Reconciling monthly corporate card expenses took multiple days to complete
  • Current reporting processes were not scalable with rapid company growth
Goals
  • Find an expense management solution that can easily scale for growth
  • Cut down time of reconciling corporate expenses for accounting department
  • Eliminate the hassle of assigning classification and locations of corporate expenses manually

Expensify and NetSuite Offer a Simple, Powerful Toolbox for Your Expensing Needs

"Recently, I asked everyone at a large Digital CPA conference to raise their hand if they managed their travel expenses in a spreadsheet. 75% of the room raised their hands. 75%!

I told them, 'Have I got an app for you!'"

Tom Kelly is no stranger to travel and expense reporting processes that suck. Before becoming the COO of T-Edward, Tom worked at some of the biggest companies in the world, where he would have also raised his hand.

"After years of using spreadsheets to manage my travel expenses, enough was enough. In 2000, I tried Concur," says Tom. "Inevitably, Concur began complicating their travel and expense management system; what initially took a day to file ended up taking 4-5 days. Using Concur became counterintuitive to what it was created for, so I started looking for another solution. I found Expensify, and I haven’t looked back since."

Spreadsheets: Expense reports that really really suck!

After learning that 75% of the audience at the Digital CPA conference still used Excel, Tom was inspired to show them how easy their travel and expense management process could be.

On stage in front of the crowd, Tom used Expensify to create an expense report, add expenses, and submit the report, all with a few clicks. "Although that portion of my presentation was only a few minutes long, 40 people to come up to me afterwards with questions about the app," he notes. "That showed me how painful travel and expense management is for so many people, and I knew I had to share Expensify as the solution to this terrible process."

Implementing Expensify for Every Type of Company

As a cloud consultancy business, T-Edward helps clients alleviate pain points by leveraging the Cloud. One of his clients, USMD Holdings, had a very complicated travel and expense management process that required a system that could support several locations. Using Expensify, Tom streamlined the accounting process for 19 different partnerships and offices.

"Before Expensify, several accountants would spend up to four days reviewing, reconciling, and allocating an employee’s expense report. Now, it only takes a few hours to look over and approve all the expense reports."

Using Concur became counterintuitive to what it was created for, so I started looking for another solution. I found Expensify, and I haven’t looked back since

Expensify and NetSuite: The Winning Combination

"Expensify's NetSuite integration allows companies to enforce key aspects of their company’s travel policy in real time," says Tom. "My clients love the Expensify NetSuite combination because they can import key data easily into NetSuite. Additionally, they can import and map NetSuite classifications, including locations, class, and customer information directly into Expensify. That, and the automatic, dynamic provisioning of NetSuite employees into Expensify, automates the entire workflow for users, approvers, and even the accountants."

Tailored to Employees, Loved By Administrators

"Being able to file expenses on any device is really cool and convenient," says Tom. "My clients love that there is more than one way to submit an expense, whether it's forwarding emails to receipts@expensify.com or SmartScanning with the mobile app on the road. Ultimately, Expensify allows users to choose what fits their needs, and that dramatically cuts down on employee training time."

Tom cites a number of aditional benefits in using Expensify, including:

  • Increased communication between employees and administrators
  • Decreasing the amount of manual entry for all parties involved
  • Zero implementation fees and activity-based pricing structure
  • IRS-backed processes to ensure tax compliance
Expensify allows users to choose what fits their needs, and that dramatically cuts down on employee training time

Tom concludes, "Expensify is a key component in solving a problem that many people have. By nature, Expensify completely streamlines the travel and expense management process for everyone involved, providing with more time to address what matters most — driving business performance. I would recommend Expensify to anyone looking for a simple, yet extremely effective solution that saves a company time (and therefore money) from being wasted on travel and expense reporting."

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