Case Study

Tough Mudder

Tough Mudder, Expensify customer since 2012.

At a Glance

Accounting Package
Dynamics
Likes
  • International policies for their global team
  • Easy setup
  • Mobile apps

Not Your Average Fitness Event, Not Your Average Expense Report

Tough Mudder challenges are no easy feat, and before Expensify, neither was the company's expense management system. "Our expense reporting process was in the dark ages," explains Colleen Moran, Payroll Associate at Tough Mudder.

"Employees would be traveling around the country for events, collecting (and losing) receipts. They'd return to the office having to piece together reports with tape and paper receipts. It was an excruciatingly long and drawn out process."

Overcoming Expense Reporting Obstacles

With members of the company scattered around the world for events, the disorganized expense reporting process was a hassle for everyone involved. The corporate credit card reconciliation process became so tedious for the accounting team, that they decided to shut off most of the cards. At this point, the team realized that it was time to search for a new expense reporting solution.

“Concur offered a lot of add-ons and special features that we didn’t need but would be required to pay for. That makes no sense.” Colleen adds, “Expensify offered all the features we needed at a fair price, and after an employee recommendation, we decided to trial Expensify internally.”

Employees would be traveling around the country for events, collecting (and losing) receipts. They’d return to the office having to piece together reports with tape and paper receipts. It was an excruciatingly long and drawn out process.

Colleen Moran

PAYROLL ASSOCIATE AT TOUGH MUDDER

After a few weeks, Expensify’s intuitive platform, seamless connection to the Dynamics accounting package, and personalized customer support led the team to choose Expensify as their expense management solution.

"We were surprised at how easy the initial set-up was. Expensify's integration with Dynamics SL made the connection to our accounting package a breeze, allowing us to easily import and export data with a click of a button. Additionally, establishing international policies was so simple, and the consistent support we received throughout the implementation and even now — we thought the whole thing was too good to be true!"

Expensify reduced the time of the employee expense submittal process by 75 percent

Additionally, the platform created a direct line of communication between the employee and the approver. “If I have a question about an expense, I can leave a comment in the comment section, and they can respond right in the report. No tracing, no extra emails.”

No More Tough Expense Reports

Expensify eliminated the stacks of paper the accounting team used to sift through, and reduced the time of the employee expense submittal process by 75 percent.

I would recommend Expensify a million times over! Many companies have fears about implementing a new product within their organization. Those fears shouldn't be had because Expensify’s process is so simple.

Colleen Moran

PAYROLL ASSOCIATE AT TOUGH MUDDER

"I would recommend Expensify a million times over! Many companies have fears about implementing a new product within their organization. Those fears shouldn’t be had because Expensify’s process is so simple,” Colleen concludes.

With the use of Expensify, Tough Mudder employees are now able to focus on the obstacles of the challenges, rather than getting stuck in the mud with monthly expense reports.

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